Last Updated: 8th February 2025
Terms and Conditions for Karv Gym
By being a member of KARV, you agree to the following terms and policies. These rules are designed to ensure a premium experience for all members and facilitate the smooth operation of our facility.
1. General Rules
1.1. All of the membership rules contained herein apply equally to members, temporary members, and guests alike.
2. Karv
2.1. All references to ‘Karv’ refer to Life Extension Sports & Fitness Ltd (trading as and to be known as Karv), its staff, employees, sub-contractors, agents, directors, managers, and representatives.
2.2. Facilities refer to the gym facility, showers, saunas, changing rooms, and spa room.
3. Members’ Obligations
3.1. Members of the club are bound, as a condition of membership, to comply with the rules set out below. This is to ensure that the facilities are properly and safely used and that all members have full advantage of them without interfering with the enjoyment of others.
4. Membership
4.1. All memberships are Non-Transferable & Non-Refundable.
4.2. All members must be over 16 to avail of facilities and services provided at Karv unless otherwise agreed between Karv and the legal parent or guardian of any member under the age of 16.
4.3. Karv is a private members club and the management reserves the right to refuse membership to any individual without cause.
4.4. Membership may be renewed on payment of the prevailing fee and in accordance with the terms and conditions then in force.
4.5. By joining Karv, members automatically accept and agree to be bound by these conditions of membership.
4.6. Karv may withdraw use of all or part of the facilities for the purpose of undertaking maintenance work or any other work considered necessary for a maximum period of seven working days.
4.7. All members must scan their security fob or use the GymMaster app to gain access to the building on each visit to the facilities.
4.8. Entry will only be permitted to those with a valid membership, for such times and conditions as are set out in their membership plan, in date and in credit. If you have an amount due to be paid on your account you will not be able to enter the building without full payment of any overdue amounts.
4.9. As a member, you agree to comply with the rules of Karv with regards to the use of the facilities, operating hours, the terms and conditions of your membership plan, and the requirements and rules governing your conduct. Karv may make reasonable changes to these rules from time to time without prior notice of these changes to any member.
4.10. You may, at your own discretion and expense, obtain personal insurance for loss, injury, or damage that you might sustain arising from your use of the facilities. You exercise at your own discretion and accept any injury or illness brought on by exercise as your own responsibility.
4.11. Members wishing to report on accidents, incidents, or problems with services at the club should contact the Manager by email to service@karvkv.com in confidence.
4.12. In the event of a breach of membership rules and regulations, Karv reserves the right of admission and may reserve the right to require any member or guest to leave the premises. Any member found in breach of rules or committing an illegal act, including theft, will be asked to permanently leave Karv and will be barred from ever entering the club again in accordance with these terms and conditions.
4.13. It is a condition of your membership that you sign a waiver and release of liability in the form as presented to you upon your purchase of a membership or other services package.
4.14. To enhance identity security, all members are required to provide either a headshot photo or a Photo ID to be kept on file with their account.
4.15. Any Corporate discount rates can only be approved if the person send s valid proof of work for that rate and meets all the requirements.
5. Lockers
5.1. Lockers are provided for the use of members.
5.2. Lockers must not be used overnight and should not be permanently locked. Members who do so are liable to find that the lockers are opened and locker contents removed. Removal of such items is strictly at the member’s own risk.
5.3. In the interest of safety and security, please use the lockers provided. Karv will have no liability for goods stolen from the changing rooms or lockers or the premises generally.
6. Guests
6.1. Guests of members are welcome to use the facilities of the premises by purchasing a day or weekly gym pass.
7. Health, Safety & Hygiene
7.1. Throughout the course of your membership with Karv, regular health and medical screening should be sought from your General Practitioner.
7.2. You must ensure that at all times you are in good physical condition and know of no medical or other reason why you should not exercise.
7.3. You represent and warrant that you do not have or are not aware of any physical, medical, or other disability or condition which may be affected or aggravated by, or which may result in any sickness, injury, or death to you as a result of active or passive exercise or participation in any class or training service.
7.4. Our members’ safety during the COVID-19 pandemic is our main priority and we have introduced a number of measures in the club to help protect members and staff.
7.5. Before using the fitness facilities, you may go through a basic introductory session with one of our Coaches, followed by further sessions (as necessary) to ensure that you understand the equipment and adopt a safe training regime that suits your needs. Coaching sessions can be booked through our in-office team or by emailing service@karvkv.com. We’ll assist you and get you in direct contact with your designated coach.
7.6. It is necessary that all members and guests of the club wear appropriate, clean attire and footwear when using the studio and gym.
7.6.1. All members must wear appropriate fitness wear. No work boots, jeans, sandals, sliders, or flip-flops are allowed.
7.7. If you feel dizzy, faint, unwell, or feel any unusual pain then you must stop exercising and inform a member of staff immediately.
7.8. In the interest of hygiene, members must wipe down each piece of equipment after use.
7.9. Class participants are advised to inform the instructor of any injuries, pains, or concerns prior to the class starting.
8. Privacy
8.1. When you apply for and purchase a Karv membership or other training or class package, or agree to undertake a body composition scan on our Evolt360 device, you will need to provide us with, and we will have access to, personal information about you, including information relating to your health.
8.2. Your personal information may be transferred to and stored out of the Cayman Islands, including in a country that does not have the same level of privacy protection as the Cayman Islands.
8.3. By agreeing to these terms and conditions, you consent to us collecting, using, disclosing, and dealing with your personal information in accordance with our privacy policy (which can be found on our website) and in accordance with the Data Protection Act of the Cayman Islands.
8.4. You understand that photos, films, videos, or audio recordings may be taken of the facility and of our members for promotional purposes. By agreeing to these terms and conditions, you agree to allow your image, recording, or likeness to be used for any legitimate purposes by Karv.
9. Booking and Cancellation
9.1. Group Training sessions and personal training sessions must be booked in advance by emailing or calling our facility.
9.2. Our cancellation policy is that any booking may be cancelled no less than 24 hours in advance. All cancellations within 24 hours will be deemed as late cancellations and will be subject to a cancellation fee as stated below. Our cancellation policy applies to all classes, personal training, and sauna use.
9.3. All ‘no shows’ will result in 100% of the value being waived by the member. In the event a package of classes or training sessions has been purchased, a ‘no show’ shall be deducted from such package and will no longer be available for use.
10. Endospheres Treatments
10.1. Karv has partnered with Ageless Body Ltd (“Ageless Body”) to provide endospheres treatments from the Karv spa room.
10.2. The terms and conditions, booking, payment, and cancellation policies applicable to the Endospheres treatments shall be as determined by Ageless Body in their discretion. A copy of the Ageless Body terms and conditions will be provided upon request.
11. Payment Terms & Conditions
11.1. All of the membership rules contained herein apply equally to members, temporary members, guests to our facilities, and website users and visitors alike.
11.2. Membership fees must be paid in accordance with the membership plan selected.
11.3. If a payment method fails (e.g., a declined credit card) and you miss one or more months of payments, Karv reserves the right to charge your account for the outstanding amount owed, including any additional fees or penalties incurred due to the missed payments.
11.4. By providing your payment information, you authorize Karv to charge your account for all outstanding fees and any related costs if payments are missed or declined.
11.5. Karv reserves the right to suspend or terminate your membership if payments are not received in a timely manner.
12. Suspension of Membership
12.1. Memberships may be placed on hold for a minimum of 1 month and a maximum of 3 months.
12.2. At the end of the hold period, direct debit payments will automatically resume unless the membership is cancelled before the hold expires.
12.3. Membership holds will not be permitted as a result of the member being away from the Cayman Islands.
12.4. In cases of serious illness or permanent physical incapacity, a hold period may be granted upon submission of written confirmation from a doctor or medical professional.
13 Cancelling Your Membership
13.1. Monthly Membership (CI$97/month or any corporate rates): You may cancel your monthly membership at any time without a cancellation fee. You are required to pay for the month during which you used the gym.
13.2. 1-Year Membership (One-Time Payment): A 1-year membership is a one-time payment that provides access to the gym for an entire year. This membership cannot be cancelled after purchase. However, in the event of a serious illness or permanent physical incapacity, confirmed in writing by a doctor or medical professional, we may refund the remaining unused months on a pro-rata basis.
13.3. Fixed-term Recurring Membership: These require payment of the agreed monthly fee for the entire duration of the contract (e.g., 6, 12, or 13 months). Early cancellation is not permitted without a cancellation fee. If you choose to terminate your membership before the end of the contract term, you will be required to pay the cancellation fee as outlined in your membership agreement.
14. Termination of Your Membership by Karv
14.1. In addition to our other rights under these terms and conditions, we may cancel your membership at any time with no obligation to refund you any portion of your membership fee if you breach any obligation under these terms and conditions which cannot be remedied or which is not remedied within 5 days of our notification to you of such breach.
15. Your Rights and Responsibilities Using Our Website
15.1. When you use this website you agree to abide by civil, commercial, intellectual property, communications, and liable laws which apply in the Cayman Islands, regardless of your location. Failure to do so may result in legal action in the courts of the Cayman Islands.
16. Terms and Conditions for Accessing This Website
16.1. By using this site you agree to be legally bound by these terms and conditions. If you do not agree to be legally bound by all the following terms you should not access and/or use our website or communicate in any way with the server hosting this website.
16.2. Henceforth in this legal declaration, you the website user, or associated parties will be known as either “you” or “the client”. We, Life Extension Sports & Fitness Ltd, trading as Karv, will be known as “We”, “Us” or “Our Company”, our general or individual assets will be addressed by the prefix “Our”.
16.3. You agree that we reserve the right to change these, or any, terms and conditions, content and/or declarations without prior notification, and changes made come into immediate effect upon being presented here. When such changes are made, you may revoke your agreement by engaging with our company online using this or any website, or continue to accept such changes.
17. Lawful Use
17.1. You may not broadcast, copy, download, frame, reproduce, republish, post, transmit, or otherwise use our website’s content appearing on our website, or any other media, in any way except for your own personal, non-commercial use. Any other use of such content requires permission from our company (contact details available in our privacy policy).
17.2. You agree only to use our website, and associated services for completely lawful purposes, in a way that does not infringe the rights of, restrict, or inhibit the use or enjoyment of this site by any third party. Prohibited behaviour includes but is not limited to defamation, damaging the security of our website, harassing or causing distress or inconvenience to any person, damaging content on our website, transmitting obscene or offensive content, or anything which may affect the effective operation of our website.
17.3. We reaffirm, that hacking, damaging, or otherwise compromising the security of this website is highly unlawful, and hence will be treated as criminal damage in the Courts of the Cayman Islands.
18. Disclaimers/Limitation of Liability
18.1. Our website’s content is provided on an “As Is” and on a “voluntary access” basis without any representations or any kind of warranty whether express, implied, or statutory of merchantability, fitness for a particular purpose, non-infringement, compatibility, security, and accuracy.
18.2. Our company will not be liable for any damages, including consequential damages, or any damages arising from the loss of use, interruption of trade, financial loss, or damages, whether in contract, negligence, or other tortious action, arising from or in connection with the use of our website.
18.3. We refuse to accept any responsibility for the failure and/or actions of third parties, and content and communication interception which may occasionally occur using our website or associated services.
19. Third Party Content
19.1. Any third-party content hosted or otherwise presented on our website is copyright of its respective owners. We do not accept liability for any loss or damage in transmission of such content and in turn do not accept any liability for how content may be misused by our website’s users.
19.2. If you notice any third-party, unauthorized content displayed on our website or otherwise communicated or transmitted by our company, please contact us.
20. Third Party Sites/Links
20.1. Our company is not responsible for the availability or content of any third-party websites or material accessed through our website. We purposely do not monitor third-party content available through third-party websites and/or links as a disclaimer of liability for such content.
20.2. Our company does not endorse, and shall not be held responsible for any content, advertising, products, services, or information on or available from third-party sites. Our terms of service do not cover third party sites linked through our website, and hence you must review their policies appropriately.
21. Disclaimer Of Liability For Legal Declarations
21.1. If any provisions of these terms and conditions are found to be illegal, outdated, less legally preferable in a legal action or otherwise unenforceable by reason of the laws of any state or country in which these terms are intended to be effective, then to the extent and within the jurisdiction in which that term is illegal, invalid, or unenforceable, it shall be severed and deleted from these terms and the remaining terms shall survive, remain in full force and effect. We refuse to accept liability for parties who do not make us openly aware of faults and later deny such observations in legal action. Access our website on your own, with sole risk and liability without exception.
21.2. These terms shall be governed by and interpreted in accordance with the laws of the Cayman Islands.
22. Sauna Use
22.1. You MUST follow the rules for Sauna use
KARV Sauna Rules
To ensure a safe, clean, and relaxing experience for everyone, please adhere to the following guidelines when using the sauna:
Before Using the Sauna
22.2. Bring Your Own Towel – A towel is required for use in the sauna. Please bring your own.
22.3. Shower Before Entering – Rinse off sweat or lotions to maintain hygiene.
22.4. Dress Appropriately – Use a towel or lightweight workout attire. No shoes or gym clothing allowed.
While Using the Sauna
22.5. Time Limit – Sessions are limited to up to 30 minutes per visit to prevent overheating.
22.6. Control the Timer – The sauna operates on a timer. Ensure you set it appropriately and turn it off when finished to avoid unnecessary running time.
22.7. Stay Hydrated – Drink water before and after your session. Avoid bringing liquids into the sauna.
22.8. Respect Others – Keep noise to a minimum and avoid loud conversations.
After Using the Sauna
22.9. Clean Up After Yourself – Wipe down the bench with the provided cleaning supplies.
22.10. Exit Promptly – Leave once your session is complete to allow others to use the sauna.
Health and Safety
- Do not use the sauna if you are unwell, pregnant, or have a medical condition without consulting your doctor.
- If you feel dizzy or overheated, exit the sauna immediately.
Failure to follow these rules may result in restricted sauna access or membership termination.
23. Evolt 360 Body Composition Scans
23.1. For memberships with 1 FREE Evolt a month included it’s Non-Transferable & Non-Stockpile: Only one scan is allowed per month and cannot be carried over to subsequent months. The scan allowance resets at the start of each month.
23.2. Booking Required: Scans must be booked in advance via email at service@karvkv.com. Walk-ins will not be accommodated.
23.3. Preparation Requirements: Members must follow preparation procedures for optimal results. These will be provided upon booking.
24. Gym Etiquette
24.1. To maintain a safe, clean, and respectful environment, all members must:
24.2. Wear Appropriate Footwear – Only clean athletic shoes. No work boots, sandals or sliders.
24.3. Dress in Suitable Gym Attire – Wear workout clothing. No jeans, pants with zips, or sharp accessories.
24.4. Handle Equipment Responsibly – Do not slam or drop weights.(Unless using the crash mats provided) and return all equipment to its proper place after use.
24.5. Clean Equipment After Use – Wipe down machines, benches, and equipment with provided green spray bottles.
24.6. Maintain Hygiene – Ensure cleanliness and consideration for others at all times.
24.7. Be Respectful – Share equipment during busy times and use headphones for personal music.
24.8. Do Not Open the Door for Non-Members – Members must not open the door for others who may not be members. Allowing non-members to enter the gym puts our Terms & Conditions at risk of breach. Please ensure all visitors follow proper check-in procedures.
Failure to follow these rules may result in warnings or membership termination.